QuickBooks Online Review 2023


Using the data that has already been entered in QuickBooks (i.e. customer contact info & products/services) to create invoices in a snap. Invoices can be created from over 100 pre-designed templates; you can even customize invoices to show your company logo and tag line. It has even partnered with an insurance company to offer vision, dental, and medical insurance. Once the employees complete their applications, QuickBooks automatically calculates the health deduction and syncs it to the payroll software.

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With affordable pricing and various plans that suit businesses of different sizes, QuickBooks has elite features in packages that will suit a variety of businesses. QuickBooks provides three main centers for managing your contacts and inventory — the Customer, Vendor and Inventory Center. The Customer and Vendor Centers contain lists of transactions related to a customer or vendor in a single location. The Inventory Center provides simple and streamlined management of your inventory and non-inventory items.

How Quickbooks Can Benefit Your Business

Read our review of QuickBooks Online to learn more about the tool. We compared its four versions in our QuickBooks Online comparison. In addition to some native QuickBooks Online integrations—such as QuickBooks Payroll, QuickBooks Time, and QuickBooks Payments—QuickBooks Online connects with popular apps. These include PayPal, Melio, HubSpot, Expensify, LeanLaw, Square Payroll, and Expensify.


Once done, QuickBooks tracks your bills and expenses automatically. Its mobile app will use the GPS in your phone to sense every time you’re in a moving vehicle automatically. Then, you can review your trips, classify them as personal or business, and mark them as billable to a customer.

Pros and Cons of QuickBooks for Small Business

QuickBooks Online is available both as a desktop application and an online SaaS model. However, access to add-on services to the QuickBooks Desktop for Windows 2019 was discontinued after May 31, 2022. Tracking inventory as you sell them, entering the details in the right expense account and calculating taxable income at the end of the financial year can be very cumbersome manually.

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There are many people who believe this or that accounting software is good for their business but be… Running an Efficient Business by Accounting on Xero You may use Xero, an online accounting software… The inventory management and job costing features are more robust in QuickBooks compared to QuickBooks Online.

However, in addition to its mobile app, QuickBooks Online has a desktop app. Any info you enter into the QuickBooks Online desktop app will sync with your cloud-based QuickBooks platform if your computer is connected to the internet. Intuit is well known for providing quality customer service to users of QuickBooks and other Intuit products. If you need help, you can rest assured that you can reach a QuickBooks professional in a timely manner. QuickBooks is an industry standard accounting system, serving the vast majority of the US market share, and a substantial share of the world market.

Popular Quickbooks Online Comparisons

We’ll cover the various QuickBooks products, how to choose the right one for your small business, and pros and cons of using QuickBooks. Let’s get started to see if QuickBooks is right for your small business. The pricing plans can be somewhat expensive, especially for small businesses or startups. Additionally, some features that are available in the desktop version of QuickBooks are not available in the online version, which can be frustrating for some users.


The QuickBooks Time Tracking functionality allows you to properly track your employees’ time to avoid under-billing your customers. The system will alert you when creating an invoice if there are any outstanding time or expenses for that customer. Bring over both item descriptions and notes to invoices, so customers can see what you are billing them for.

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Employees or subcontractors can enter their own time as they progress through the day, or a bookkeeper can enter their weekly time if the employee submits a manual timesheet. Time entered and assigned to a customer will be available to add to the customer’s next invoice. A controller is an individual who has responsibility for all accounting-related activities within a company including managerial accounting and finance. Days payable outstanding is a ratio used to figure out how long it takes a company, on average, to pay its bills and invoices. Investopedia requires writers to use primary sources to support their work. These include white papers, government data, original reporting, and interviews with industry experts.

quickbooks payments

For instance, Intuit revised the maximum number of users businesses can have at one time to match the capabilities of their products. Its inventory tracking feature will also track how much each client owes you and record the income automatically. QuickBooks also has help functions and other tools, such as time tracking options for employees and pre-authorization of electronic funds.

Billing statements bill a customer with charges over a period of time — for example, a construction company with charges that accumulate over several months as materials and other costs build up. Billing statements get recorded in a special register called the Customer Register. Invoice statements work best for items purchased and paid for in a single transaction and don’t accumulate over time. For instance, a bookstore that orders a book for a customer might provide an invoice payable upon ordering or receipt of the book.

As you sell inventory, QuickBooks will allocate a portion of your inventory to the cost of goods sold automatically, which is an expense account that reduces your income. This allocation is a requirement for calculating taxable income and very cumbersome to do by hand. QuickBooks can also remind you to order inventory automatically when quantities are low. Personal financial management is the software that powers personal finance and many mobile banking apps.

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Industry-specific features are there to help them quickly perform tasks unique to their industry. QuickBooks Desktop is more robust and supports several industries (Retail, Professional Services, Nonprofit, Manufacturing & Wholesale, and General Contractor), but QuickBooks Online doesn’t. For example, general contractors can create a Job by Vendor report to organize job costs by the vendor and see which vendors need to be paid. QuickBooks Online doesn’t offer these features, and there’s no support for inventory management. It is general accounting software, which explains the lack of such features.

Once you sign up, you’ll be able to use features that accommodate the type of business you own. The iOS and Android apps for phones and tablets are available and included with your QuickBooks Online account. The app gives you access to all features of the service on your mobile device.

  • The Report Center provides a method of tracking aspects of your business, including sales, income, expenses and overall company growth.
  • That’s why QuickBooks maintains a list ofapps for QuickBooks Desktopthat you can use to determine which desktop apps you can pair with your Desktop software.
  • Since the program is in the cloud, you can get to it from wherever your laptop is located.
  • In some cases, QuickBooks may offer more than necessary, but in most, QuickBooks is better for business financial management than Quicken is.
  • I think some small business owners simply don’t like bookkeeping, others are intimidated by it and some don’t see the value in it.

Hundreds of third-party app integrations, including live, in-house bookkeeping. Many or all of the products featured here are from our partners who compensate us. This influences which products we write about and where and how the product appears on a page.

You can payroll accounting up recurring invoices and also schedule them so that the recipient receives them on your timeline. What’s more, you can even have the software send out automatic reminders if your customers are overdue on payments. When you’ve decided on a plan, you will be able to access the QuickBooks dashboard, where you can connect and manage your accounts. The process is seamless, and question prompts guide you while you enter your financial information.

Abigail Martínez

Licenciada en Ciencia Política y Relaciones Internacionales por el CIDE (Centro de Investigación y Docencia Económicas) y Maestra en Políticas Públicas por Macquarie University. Se especializa en análisis político y comunicación estratégica. Colaboradora de The HuffPost México, Gluc MX y ENEUSmx.

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